Satisfactory Academic Progress (SAP)

Rogue Community College wants to help you keep your financial aid while you work toward your degree or certificate. To remain eligible for federal student aid (Title IV), state aid and institutional scholarships, you must meet Satisfactory Academic Progress (SAP) standards.

RCC Financial Aid 
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SAP standards help ensure you are making steady progress toward completing your program. Your SAP status is reviewed at the end of every term and directly affects your ability to receive financial aid.

If you are receiving financial aid at RCC, it is important to review the SAP policy carefully.

What are RCC’s SAP Standards? 

To remain in Good Standing for financial aid, you must meet all of the following requirements. 

Minimum Cumulative GPA (cGPA) 

You must maintain a cumulative GPA of 2.0 or higher. 

Minimum Cumulative Pace (cPace) 

You must successfully complete at least 66.67% of all credits you attempt at RCC. 

  • Successful grades include A, B, C, D* or P. 
  • For example, if you attempt 12 credits, you must successfully complete at least 8 credits to meet the pace requirement. 

*D grades do not count as successful toward your degree 

Maximum Time Frame 

You may receive financial aid only for a limited number of credits. 

  • You must be able to complete your declared major within 150% of the total credits required. 
  • For example, a 90‑credit associate degree must be completed within 135 attempted credits. 
  • Once you earn an associate degree or higher, you have reached your Maximum Time Frame, regardless of your total attempted credits. 

What Happens if I Don’t Meet SAP Standards? 

If you do not meet the cumulative GPA or pace requirement, you may be placed on Financial Aid Warning. 

  • You may still receive financial aid during this time. 
  • You are expected to make progress toward meeting SAP standards. 
Financial Aid Suspension 

If you do not return to Good Standing after Warning status, or if you exceed the Maximum Time Frame requirement, you will be placed on Financial Aid Suspension. 

  • Financial Aid Suspension stops eligibility for all federal, state and institutional aid. 
How do I Reestablish Financial Aid Eligibility? 

If your financial aid is suspended, you have options. 

Pay Out of Pocket 

You may pay for classes without financial aid until your cumulative GPA and or pace meet the minimum standards. 

Submit a SAP Appeal 

You may submit a SAP appeal if you experienced circumstances that affected your academic progress or to request additional aid eligibility to complete another degree or certificate. 

Probation (Aid Eligible) 

If your appeal is approved, you will be placed on Probation (Aid Eligible). 

  • You may receive aid while following an academic plan. 
  • If you need additional terms to reach minimum cumulative GPA and pace SAP standards, you must submit a new appeal each term. 
Earning your Aid and Returning Aid 

You earn your financial aid by attending and completing the classes you receive aid for during the term. 

If you do not complete your classes, you may be required to pay back a portion of your aid. 

Return of Title IV Funds
Title IV funds awarded at Rogue Community College (RCC) include Federal Direct Unsubsidized Loans, Federal Direct Subsidized Loans, Pell Grant, and Federal Supplemental Educational Opportunity Grant (SEOG). Title IV funds are awarded with the assumption that a student will attend school for the entire period. When a student officially or unofficially withdraws, federal regulations require RCC to determine the earned and unearned portions of federal financial aid.
 
If you are thinking about withdrawing or not attending your classes, contact Financial Aid Advising as soon as possible to talk through your options and the possible outcomes.
 
Return of Title IV Policy
The Return of Title IV Funds policy applies to RCC students who are eligible to receive federal financial aid and withdraw from all classes. Official drops and withdrawals occur when a student withdraws online in myRogue or contacts the Registrar’s office. Unofficial withdrawals occur when a student stops attending and receives any combination of F, NP, and W grades.
 
To understand deadlines and the difference between a drop and withdraw, review the Add/Drop/Withdraw page.
 
How Earned and Unearned Aid is Calculated
A federal formula calculates the amount of aid that a student earns using the withdrawal date. In general, the percentage of aid that a student earned is based on the percentage of the term that was completed. Unearned aid must be returned.
 
What This Means for You
If Aid Must Be Returned
Get Help Before You Withdraw
Withdrawing can have lasting academic and financial impacts. Reaching out early can help you understand your options and possibly avoid repayment.
 
If you are unsure about your situation, Financial Aid Advising is available to help you make an informed decision and stay on track toward your education and career goals.
Financial Aid Repayments for Non‑Attendance 

If you receive financial aid for a class but never attend it, that class cannot count in your enrollment level for financial aid. 

  • Your enrollment level may decrease. If it does, your financial aid award will be reduced to match your actual attendance. 
  • You will owe back the difference between the original aid awarded and the updated award based on the decreased enrollment level. 
  • This is applicable for federal aid. 
Example 

If you are awarded aid for 12 credits but never attend one 4‑credit class, your aid will be adjusted to the 8‑credit level and you will be responsible for repaying the difference. 

If you are unsure how changes to your classes may affect your financial aid, contact Financial Aid Advising as early as possible. Getting support early can help you avoid unexpected repayments and stay on track toward your goals.